Creating an Emergency Plan (2 of 3)
What should you include in your Emergency Plan?
Large museums are likely to have both an Emergency Plan and a Business Continuity Plan, whereas smaller museums or organisations may have these combined into one document. Smaller museums or organisations are likely to have shorter plans, and several of the roles detailed in them may be carried out by a single person.
Whichever format the plans are in, they should contain details of the following processes and procedures:
Immediate reaction (usually in an Emergency Plan)
- How an emergency is identified and communicated
- Who will be involved, and where they will meet
- Who will be in charge, and who will make the decisions
- What activities need to be carried out (and by whom)
Activities once an emergency has ended (usually in a Business Continuity Plan)
- Strategies for reopening a site for visitors
- How repairs to buildings will be carried out (and by whom)
- How IT services will be restored, for both internal (e.g. payroll) and external (e.g. website) functions
- How information will be relayed to the press and public (and by whom)
